Programming / Speaker Curation
Review submissions. Build the program. Balance tracks, formats, voices, and new vs. returning speakers.
Organize WordCamp US
2026 applications closed April 30
The 2026 organizing team is set. Next applications open spring 2027 — drop your email below if you want a heads-up. In the meantime, get to know how the event gets built.
What organizers do
12 squads. ~4-10 hours per week. From January to August.
An organizer is on a squad
WordCamp US organizers split into 12 squads, each focused on a specific function of the event — Programming, Sponsorship Sales, Speaker Logistics, Marketing, Web/Technology, Volunteer Coordination, Community/Contributor Day, Design, Finance, Accessibility & Wayfinding, Attendee Communications, Sponsorship Operations.
Each squad has a Squad Lead (typically 6-10 hours/week) and 1-4 Squad Members (typically 2-5 hours/week). Above the squads sits the WCUS Lead and a small Lead team.
Most squads ramp from January through summer. The intensity peaks in July and August. After the event, there's a 2-3 week wind-down period.
The 12 squads
Where the work happens
Speaker Logistics
Once speakers are confirmed: timing, room assignments, AV, rehearsal coordination, travel support.
Sponsorship Sales
Outreach to companies. Tier conversations. Contracts. Renewals from previous WCUS sponsors.
Sponsorship Operations
Once sponsors sign on: booth logistics, branded touchpoints, on-site activation, livestream slots, deliverables.
Volunteer
Run the Call for Volunteers. Build the schedule. Pre-event training. Day-of coordination.
Community / Contributor Day
Coordinate the 25 contributor teams. Onboard newcomers. Manage the Sunday hackathon end-to-end.
Design
Event branding, social graphics, signage, slide templates, swag design, livestream graphics.
Marketing
Pre-event communications. Social presence. News posts. Pre/post-event press.
Finance
Budget oversight. Sponsor invoicing. Vendor payments. Ticket-revenue tracking. Final reconciliation.
Web / Technology
The website itself. Speaker portal. Sponsor portal. Schedule software. Volunteer scheduling tools.
Attendee Communications
Pre-event emails. Day-of logistics. Post-event recap and survey.
Accessibility & Wayfinding
Venue accessibility audit. Sign language coordination. Sensory-friendly spaces. Way-finding signage.
Get notified for 2027
Drop your email and we'll send the call when it opens
The Call for Organizers opens in early spring 2027. We'll send one email when applications go live. We don't sell or share your email — it's just for this notification.
[fre_form id="wcus-organize-2027"]